Process information and guidance for preparing the Annual Report
Further to the process detailed in the Crown Entities (CE) Act 2004 and Treasury's guidance documents, a summary of the process is outlined below.
Updated 20 December 2022.
There is an obligation on DHBs to include a reference to Ministerial Directions in their Annual Reports. The following Ministerial Directions should be referenced in 2021/22 DHB Annual Reports:
- The 2011 Eligibility Direction issued under s.32 of the NZ Public Health and Disability Act 2000.
- The requirement to implement the New Zealand Business Number (NZBN) in key systems by Dec 2018, issued in May 2016 under s.107 of the Crown Entities Act.
- The direction to support a whole of government approach issued in April 2014 under s.107 of the Crown Entities Act. The three directions cover Procurement, ICT and Property and the former two apply to DHBs.
- The direction on the use of authentication services issued in July 2008, which continues to apply to all Crown agencies apart from those with sizeable ICT business transactions and investment specifically listed within the 2014 direction.
For all communication about the Annual Report process, please contact the Ministry at [email protected]
COVID-19 Response Direction
The COVID-19 Public Health Response Act 2020 was passed as standalone legislation to provide a different legal framework for responding to COVID‑19. The Act allows the Minister of Health (or the Director-General of Health in specified circumstances) to make orders under section 11 to give effect to the public health response to COVID-19 in New Zealand.
Several associated directives, epidemic notices and orders have since been issued by Government to manage specific matters during the COVID-19 pandemic and the DHB is working in line with this national direction.
Step |
Applicability to Annual Report or SPE |
Action |
Date |
---|---|---|---|
1. |
Annual Report |
Provide:
(The Auditor General is represented by the appointed auditor) |
By 30 September |
2. |
Annual Report |
An electronic copy of the pre-audited draft Annual Report is to be forwarded to the Ministry of Health by email to: [email protected] |
By early December |
3. |
Annual Report |
DHBs and subsidiaries receive audit report from the auditor [CE Act s156(2)(b)] |
No later than the close of 31 December |
4. |
Annual Report |
Complete checklist to ensure compliance with requirements before submission of Annual Reports |
ASAP |
5. | Annual Report |
A signed electronic copy of the finalised Annual Report should be sent to the Ministry after Board approval to enable a brief to be prepared for the Minister. |
ASAP |
6. |
Annual Report |
Forward hard copies of the signed Annual Report as follows:
Attn: Maria Sykes Office of Hon Andrew Little
(See guidance on Shoulder Numbers and pages 12 and 13, Treasury Guidance and Presentation of Papers to the House) |
By 21 - 26 January (indicative) |
7. |
Annual Report |
The Minister presents Annual Report to the House of Representatives (See page 14, Treasury Guidance) |
Within 5 working days from step 5 |
8. |
Annual Report |
DHB and subsidiaries publish Annual Report (See Presentation of Papers to the House) |
Within 10 working days from step 5 |
Page last updated: 22 December 2022