Process information and guidance for preparing the Annual Report and Statement of Performance Expectations (SPE)

Further to the process detailed in the Crown Entities (CE) Act 2004 and Treasury's guidance documents, a summary of the process is outlined below. This process is also applicable to 2017/18 Statements of Intent (SOIs) for those DHBs that chose to produce SOIs.

For all communication about the Annual Report and Statement of Performance Expectations (SPE) process, the Ministry of Health contact is Michelle Goh. Email Michelle or call (04) 816 2214.

Step Applicability to Annual Report or SPE Action Date

Annual Report and Statement of Performance Expectations (SPE) Process

1.

Annual Report

Provide:

  • annual Financial Statements and Statement of Service Performance to the Auditor General  [CE Act s156(1)(a)]
  • draft Annual Report to Auditor General [CE Act s156(1)(b)]

(The Auditor General is represented by the appointed auditor)

By 29 September (within 3 months of financial year end)

2.

Annual Report

An electronic copy of the pre-audited draft Annual Report is to be forwarded to the Ministry of Health by email to: annualplan@moh.govt.nz

(The draft will enable the Ministry to assess any significant issues that may need to be discussed before the final is sent to the Minister - See page 11, Treasury Guidance)

By 10 October

3.

Annual Report

DHBs and subsidiaries receive audit report from the auditor [CE Act s156(2)(b)]

By 31 October

4.

Annual Report and SPE

Complete  checklist to ensure compliance with requirements before submission of Annual Reports and SPE (and SOI if applicable).

ASAP

5. Annual Report and SPE

A signed electronic copy of the finalised Annual Report and SPE (and Statement of Intent (SOI) for those DHBs that have chosen to produce them) should be sent to the Ministry after Board approval to enable a brief to be prepared for the Minister.

ASAP

6.

Annual Report and SPE

Forward copies of the signed Annual Reports 2016/17 and SPE 2017/18 (and SOI if applicable) as follows:

  • two copies to the Minister of Health [CE Act s150 (1)(b)]
    Attn: Gina Anderson-Lister
    Office of the Minister of Health
    Parliament Buildings
    Wellington 6160
     
  • 30 copies to the Bills Office (Note: This quantity has been confirmed by the Bills Office; each box is not to exceed 13kg)
    Office of the Clerk
    Attn: Bills Office
    Parliament Building
    Wellington 6160
     
  • one PDF copy to the Bills Office
    parliamentary.papers@parliament.govt.nz
     
  • one PDF copy to the Ministry of Health
    annualplan@moh.govt.nz

(See guidance on Shoulder Numbers and pages 12 and 13, Treasury Guidance and Presentation of Papers to the House)

By 21 November (within 15 working days of Step 3)

7.

Annual Report and SPE

The Minister presents Annual Report and SPE (and SOI if applicable) to the House of Representatives
[CE Act s150(3)]

(See page 14, Treasury Guidance)

By 28 November (within 5 days of step 5)

8.

Annual Report and SPE

DHB and subsidiaries publish Annual Report and SPE (and SOI if applicable)
[CE Act s150(4)]

(See Presentation of Papers to the House)

By 5 December (within 10 working days of step 5)