Process information and guidance for preparing the Annual Report, Statement of Intent (SOI), and Statement of Performance Expectations (SPE)
Further to the process detailed in the Crown Entities (CE) Act 2004 and Treasury's guidance documents, a summary of the process is outlined below. This process is also applicable to 2020/21 Statement of Intent (SOIs) and Statement of Performance Expectations (SPEs).
Updated 1 December 2020.
There is an obligation on DHBs to include a reference to Ministerial Directions in their Annual Reports. The following Ministerial Directions should be referenced in 2019/20 DHB Annual Reports:
- The 2011 Eligibility Direction issued under s.32 of the NZ Public Health and Disability Act 2000.
- The requirement to implement the New Zealand Business Number (NZBN) in key systems by Dec 2018, issued in May 2016 under s.107 of the Crown Entities Act.
- The direction to support a whole of government approach issued in April 2014 under s.107 of the Crown Entities Act. The three directions cover Procurement , ICT and Property and the former two apply to DHBs.
- The direction on the use of authentication services issued in July 2008, which continues to apply to all Crown agencies apart from those with sizeable ICT business transactions and investment specifically listed within the 2014 direction.
For all communication about the Annual Report, SOI, and SPE process, the Ministry of Health contact is Michelle Goh. Email Michelle or [email protected]
Step | Applicability to Annual Report or SPE | Action | Date |
---|---|---|---|
1. |
Annual Report |
Provide:
(The Auditor General is represented by the appointed auditor) |
By 20 November |
2. |
Annual Report |
An electronic copy of the pre-audited draft Annual Report is to be forwarded to the Ministry of Health by email to: [email protected] |
By 27 November |
3. |
Annual Report |
DHBs and subsidiaries receive audit report from the auditor [CE Act s156(2)(b)] |
By 18 December |
4. |
Annual Report, SOI, and SPE |
Complete checklist to ensure compliance with requirements before submission of Annual Reports, SOI and SPE |
ASAP |
5. | Annual Report, SOI, and SPE |
A signed electronic copy of the finalised Annual Report, SPE, and SOI should be sent to the Ministry after Board approval to enable a brief to be prepared for the Minister. |
ASAP |
6. |
Annual Report, SOI, and SPE |
Forward hard copies of the signed Annual Reports 2019/20, SPE 2020/21, and SOI 2020/21-2023/24 as follows:
(See guidance on Shoulder Numbers and pages 12 and 13, Treasury Guidance and Presentation of Papers to the House) |
By 15 January |
7. |
Annual Report, SOI, and SPE |
The Minister presents Annual Report, SPE, and SOI to the House of Representatives (See page 14, Treasury Guidance) |
By 22 January |
8. |
Annual Report, SOI, and SPE |
DHB and subsidiaries publish Annual Report, SPE, and SOI (See Presentation of Papers to the House) |
By 29 January (within 10 working days of step 5) |
Page last updated: 01 December 2020