Process information and guidance for preparing the Annual Report and Statement of Performance Expectations (SPE)
Further to the process detailed in the Crown Entities (CE) Act 2004 and Treasury's guidance documents, a summary of the process is outlined below. This process is also applicable to 2018/19 Statements of Intent (SOIs) for those DHBs that chose to produce SOIs.
There is an obligation on DHBs to include a reference to Ministerial Directions in their Annual Reports. The following Ministerial Directions should be referenced in 2017/18 DHB Annual Reports:
- The 2011 Eligibility Direction issued under s.32 of the NZ Public Health and Disability Act 2000.
- The requirement to implement the New Zealand Business Number (NZBN) in key systems by Dec 2018, issued in May 2016 under s.107 of the Crown Entities Act.
- The direction to support a whole of government approach issued in April 2014 under s.107 of the Crown Entities Act. The three directions cover Procurement , ICT and Property and the former two apply to DHBs.
- The direction on the use of authentication services issued in July 2008, which continues to apply to all Crown agencies apart from those with sizeable ICT business transactions and investment specifically listed within the 2014 direction.
For all communication about the Annual Report and Statement of Performance Expectations (SPE) process, the Ministry of Health contact is Michelle Goh. Email Michelle or call (04) 816 2214.
| Step | Applicability to Annual Report or SPE | Action | Date |
|---|---|---|---|
|
1. |
Annual Report |
Provide:
(The Auditor General is represented by the appointed auditor) |
By 28 September (within 3 months of financial year end) |
|
2. |
Annual Report |
An electronic copy of the pre-audited draft Annual Report is to be forwarded to the Ministry of Health by email to: annualplan@moh.govt.nz |
By 10 October |
|
3. |
Annual Report |
DHBs and subsidiaries receive audit report from the auditor [CE Act s156(2)(b)] |
By 31 October |
|
4. |
Annual Report and SPE |
Complete checklist to ensure compliance with requirements before submission of Annual Reports and SPE (and SOI if applicable). |
ASAP |
| 5. | Annual Report and SPE |
A signed electronic copy of the finalised Annual Report and SPE (and Statement of Intent (SOI) for those DHBs that have chosen to produce them) should be sent to the Ministry after Board approval to enable a brief to be prepared for the Minister. |
ASAP |
|
6. |
Annual Report and SPE |
Forward hard copies of the signed Annual Reports 2017/18 and SPE 2018/19 (and SOI if applicable) as follows:
(See guidance on Shoulder Numbers and pages 12 and 13, Treasury Guidance and Presentation of Papers to the House) |
By 21 November (within 15 working days of Step 3) |
|
7. |
Annual Report and SPE |
The Minister presents Annual Report and SPE (and SOI if applicable) to the House of Representatives (See page 14, Treasury Guidance) |
By 28 November (within 5 days of step 5) |
|
8. |
Annual Report and SPE |
DHB and subsidiaries publish Annual Report and SPE (and SOI if applicable) (See Presentation of Papers to the House) |
By 5 December (within 10 working days of step 5) |
Page last updated: 10 January 2019
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