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Process information and guidance for preparing the Annual Report, Statement of Intent (SOI), and Statement of Performance Expectations (SPE)

Further to the process detailed in the Crown Entities (CE) Act 2004 and Treasury's guidance documents, a summary of the process is outlined below. This process is also applicable to 2020/21 Statement of Intent (SOIs) and Statement of Performance Expectations (SPEs).

Updated 1 December 2020.

There is an obligation on DHBs to include a reference to Ministerial Directions in their Annual Reports. The following Ministerial Directions should be referenced in 2019/20 DHB Annual Reports:

  • The 2011 Eligibility Direction issued under s.32 of the NZ Public Health and Disability Act 2000.
  • The requirement to implement the New Zealand Business Number (NZBN) in key systems by Dec 2018, issued in May 2016 under s.107 of the Crown Entities Act.
  • The direction to support a whole of government approach issued in April 2014 under s.107 of the Crown Entities Act. The three directions cover Procurement , ICT and Property and the former two apply to DHBs.
  • The direction on the use of authentication services issued in July 2008, which continues to apply to all Crown agencies apart from those with sizeable ICT business transactions and investment specifically listed within the 2014 direction.

For all communication about the Annual Report, SOI, and SPE process, the Ministry of Health contact is Michelle Goh. Email Michelle or [email protected]

Step Applicability to Annual Report or SPE Action Date

Annual Report and Statement of Performance Expectations (SPE) Process

1.

 Annual Report

Provide:

  • annual Financial Statements and Statement of Service Performance to the Auditor General  [CE Act s156(1)(a)]
  • draft Annual Report to Auditor General [CE Act s156(1)(b)]

(The Auditor General is represented by the appointed auditor)

By 20 November 
(within 3 months of financial year end)

2.

 Annual Report

An electronic copy of the pre-audited draft Annual Report is to be forwarded to the Ministry of Health by email to: [email protected]

(The draft will enable the Ministry to assess any significant issues that may need to be discussed before the final is sent to the Minister - See page 11, Treasury Guidance)

By 27 November
Note: Deadlines have been extended due to the impacts of Covid-19

3.

 Annual Report

DHBs and subsidiaries receive audit report from the auditor [CE Act s156(2)(b)]

By 18 December

4.

 Annual Report, SOI, and SPE

Complete checklist to ensure compliance with requirements before submission of Annual Reports, SOI and SPE

ASAP
5. Annual Report, SOI, and SPE

A signed electronic copy of the finalised Annual Report, SPE, and SOI should be sent to the Ministry after Board approval to enable a brief to be prepared for the Minister.

 ASAP

6.

 Annual Report, SOI, and SPE

Forward hard copies of the signed Annual Reports 2019/20, SPE 2020/21, and SOI 2020/21-2023/24 as follows:

  • 2 printed copies and a downloadable version (a Word doc or a PDF formatted, structured, and tagged to increase accessibility) to the office of the responsible Minister:

    Attn: Kanchan Sharma
    Office of the Minister of Health
    Parliament Buildings
    Wellington 6160
     
  • 5 printed copies and a downloadable version (a Word doc or a PDF formatted, structured, and tagged to increase accessibility) to the House Office at [email protected] for publishing to the Parliament website:

    Office of the Clerk
    Attn: Bills Office
    Parliament Building
    Wellington 6160
     
  • a  downloadable version (PDF formatted, structured, and tagged to increase accessibility) to the Ministry of Health [email protected]

(See guidance on Shoulder Numbers and pages 12 and 13, Treasury Guidance and Presentation of Papers to the House)

By 15 January
(within 15 working days of Step 3)
Note: Deadlines have been extended due to the impacts of Covid-19

7.

 Annual Report, SOI, and SPE

The Minister presents Annual Report, SPE, and SOI to the House of Representatives
[CE Act s150(3)]

(See page 14, Treasury Guidance)

By 22 January 
(within 5 days of step 5)
Note: Deadlines have been extended due to the impacts of Covid-19

8.

 Annual Report, SOI, and SPE

DHB and subsidiaries publish Annual Report, SPE, and SOI
[CE Act s150(4)]

(See Presentation of Papers to the House)

By 29 January  (within 10 working days of step 5)
Note: Deadlines have been extended due to the impacts of Covid-19

 

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Page last updated: 01 December 2020