NAMP project update - March 2019

Welcome to the second monthly update from the National Asset Management Plan (NAMP) team.

We’re making good progress towards establishing a National Asset Management Plan by December. Thanks for making our job easier by providing the information we need.

This updates covers:

  1. Work completed so far with an update on the Nationwide Service Framework Library webpage; National Asset Register Feasibility Report, and asset management training.
  2. Current project priorities and how you can assist us with assessing critical buildings, self-assessments and bed stocktake.

1.Work to Date

Nationwide Service Framework Library webpage

Did you know the NAMP now has a dedicated webpage on the Nationwide Service Framework Library? Check out our page in the accountability information section, where you can find our monthly project updates.

National Asset Register Feasibility Report

The feasibility report is now available on our National Asset Management Plan webpage.  

We commissioned Morrison Low to look at the feasibility of a national asset register. The reports shows the need for a centralised record of DHB asset information. It also highlights best practice examples at a number of DHBs.

Asset management training

You will be aware that we are organising training to support and embed good asset management practice across all DHBs.

Four sessions are taking place in Christchurch (4 April), Auckland (8 and 9 April), and Wellington (11 April). Asset management experts Morrison Law will be leading the training.

We have had considerable interest from a range of DHB colleagues who have already registered for a session which is great news. This includes a number of chief financial officers, funding and planning managers, clinical engineers, IT asset managers, facilities managers and asset managers.

Sessions will cover asset management fundamentals, learning from others and driving improvements, and also asset management support.

We still have a few places left so it’s not too late to register your interest. Please email NAMP@moh.govt.nz.

2. Current project priorities

Assessing the current state of critical buildings

A big thanks to our pilot sites Nelson Marlborough and Hawke’s Bay DHB’s.  We have completed our visits and are incorporating a number of valuable learnings into our programme.

The NAMP team is now on the road with BECA and ChowHill visiting DHBs to assess key critical buildings and clinical units.

DHB’s have a schedule of buildings and units to be assessed and our workstream leads, Leigh and Rose, are contacting facility managers and directors of nursing. A list of people attending will be provided ahead of the team arriving.

We started assessments on 25 March and we are expecting to be finished by June. We had hoped to align the on-site visits by BECA and ChowHill but this proved difficult given the timeframe.

The schedule of visits is available on the National Assset Management Plan webpage, but please note that some dates may be rescheduled to accommodate changing circumstances.

Each member of the Capital Investment Management team will be accompanying the assessors on at least one site visit. This will ensure project continuity as the NAMP becomes part of the Ministry’s business as usual.

By now you will have been contacted by the team, requesting the following information:

General Information

  1. Site plan (A3 or A4 pdf).
  2. Building plans – all levels (A3 or A4 pdf).
  3. List of departments in each building.
  4. Basic site / building information for EACH building.
    • Age .
    • Footprint (m2).
    • Number of levels.
    • Total GFA across all levels of building(m2).
    • Known asbestos issues in the fabric (Y/N) or services (Y/N).
    • Building has a current BWOF (Y/N) .
    • Summary of Asbestos risk for both fabric and services if possible – High, medium, low or N/A.
  5. Any existing building condition reports undertaken within the last five years.
  6. Any specific major concerns or aspects the DHB consider should be reviewed or discussed on site.

Fabric/ Architectural 

1. Any investigative reports on building weather tightness issues undertaken in the last 5 years.

Building services 

  1. Infrastructure plans of site services .
  2. Single line site and building infrastructure schematics (Heating, Cooling, Electrical etc).
  3. Mark-up of building plans identifying main plantrooms and switchrooms (if available, for orientation purposes).

Clinical Facility 

  1. Floor layout plans of the following clinical areas:
    • a. Emergency Department.
    • b. Operating Theatre Unit (including pre-op spaces and PACU).
    • c. Intensive Care Unit.
    • d. Typical Inpatient Unit.
    • e. Adult Mental Health Inpatient Unit (excludes forensic units).

Thanks to those of you who have already provided this information. If you haven’t responded yet, please note that this information will help to make the visits run smoothly and minimise the amount of time needed for the assessment.

Self-assessments by DHBs for remaining properties

To ensure a complete view of the DHB estate, buildings that aren’t part of the on-site assessment still need a self-assessment by DHBs.

The team needs you to complete this process by the end of May.

We will be sending each CFO a template to complete in the next couple of weeks. The form will also be available on our webpage.

If you have any questions on how to complete the form, please get in touch with the team.

Bed stocktake

We are refreshing the bed stocktake information that has been previously collected as part of the asset and facilities stocktake. 

This information is needed on a campus basis, and should match the ones that we have received as part of the building information.

We have made a slight change to the template and this will be sent out later this week (5 April). We would appreciate if you can get your completed templates back to the team by Friday 26 April at the latest.

Thanks again for your help with the NAMP.

Look out for our next monthly update, and please contact the team if you have any questions or email NAMP@moh.govt.nz.